Privacy Policy
Last Updated: January 2025
1. Introduction
Reliable Notary Services ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our notarial services. We comply with the General Data Protection Regulation (GDPR) and Lithuanian data protection laws.
2. Information We Collect
We may collect the following types of information:
- Personal Information: Name, email address, phone number, postal address, date of birth, and identification documents as required for notarial services.
- Transaction Information: Details about the notarial services you request, including documents, property information, and related parties.
- Technical Information: IP address, browser type, device information, and website usage data collected through cookies and similar technologies.
- Communication Data: Records of correspondence with us via email, phone, or contact forms.
3. How We Use Your Information
We use your information for the following purposes:
- To provide notarial services and fulfill legal obligations
- To verify your identity and authenticate documents
- To communicate with you about appointments, services, and inquiries
- To comply with legal and regulatory requirements
- To improve our website and services
- To maintain security and prevent fraud
4. Legal Basis for Processing
Under GDPR, we process your personal data based on:
- Contractual Necessity: Processing is necessary to perform notarial services you have requested.
- Legal Obligation: We are required by law to collect and retain certain information for notarial records.
- Consent: You have given explicit consent for specific processing activities (e.g., marketing communications).
- Legitimate Interest: Processing is necessary for our legitimate business interests, such as improving services and preventing fraud.
5. Data Sharing and Disclosure
We may share your information with:
- Government Authorities: As required by law for notarial record-keeping and legal proceedings.
- Service Providers: Third-party vendors who assist with website hosting, email services, and IT support, under strict confidentiality agreements.
- Professional Advisors: Lawyers, accountants, and other professionals when necessary for providing services.
- Related Parties: Other parties involved in your notarial transaction, with your consent.
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure servers, access controls, and regular security assessments. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with legal obligations. Notarial records are retained in accordance with Lithuanian law, which typically requires retention for a minimum period. After this period, we will securely delete or anonymize your information.
8. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right to Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Erasure: Request deletion of your data, subject to legal retention requirements.
- Right to Restriction: Request limitation of processing in certain circumstances.
- Right to Data Portability: Receive your data in a structured, commonly used format.
- Right to Object: Object to processing based on legitimate interests.
- Right to Complain: Lodge a complaint with the State Data Protection Inspectorate of Lithuania.
To exercise these rights, please contact us using the information provided below.
9. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance user experience, analyze website traffic, and improve functionality. You can control cookie preferences through your browser settings. Disabling cookies may affect website functionality.
10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us: